AgentRPO, the agency.
An AI-powered headhunting agency. Veteran Japan recruiters running Headhunt.AI on your behalf, end-to-end, from first JD to signed offer. Operated by our wholly-owned subsidiary ESAI Agency K.K., license 13-ユ-319155.
How it works
You send us a job description. We use Headhunt.AI to identify and score candidates, draft personalised bilingual scout mails, and run outreach. Our human team, a Business Manager who owns the client relationship and a Candidate Manager who owns every candidate conversation, handles meetings, motivation, interview prep, feedback, and offer negotiation. AI in the middle, humans on either end.
Three engagement models
- Contingency, pay only when we hire. Standard 35% placement fee, with 5% off for 14-day exclusivity or for Headhunt.AI subscribers. Best for occasional senior hires or trialing the relationship.
- Dedicated RPO, an embedded recruiter on your TA team, full or half time. Monthly retainer priced by role seniority. Best for hiring at volume or stretched TA capacity.
- Tier-1 Premium, pre-pay placement fees as a deposit to unlock guaranteed weekly searches, a dedicated team, and ESAI.work analytics. Bronze ¥7.5M / Silver ¥12M / Gold ¥16.5M per 6 months. Deposit applies 100% to placement fees. Best for companies hiring 5+ senior roles per year.
The second service: Scout IQ
Beyond placements, ESAI Agency K.K. operates Scout IQ — the reply & scheduling agent. It answers candidate replies in your voice and books interviews against your real calendar; sensitive replies always go to a person. Scout IQ is operated by ESAI Agency K.K., a licensed recruiting agency (13-ユ-319155) — an independent sending service that Headhunt.AI hands off to. For Headhunt.AI organizations with Send Scouts, nothing additional — Scout IQ comes at no additional cost. Read more at agentrpo.com/scout-iq.
Why we operate it as a separate company
Different licenses, different obligations. ESAI Agency K.K. holds the recruiting license and is therefore subject to the Employment Security Act (職業安定法), registered with the Ministry of Health, Labour and Welfare under the Tokyo prefecture (東京労働局). The platform company (ExecutiveSearch.AI K.K.) holds no placement license — it is instead filed with MHLW as a Class 4 Specified Recruitment Information Provider (第4号特定募集情報等提供事業者) — 届出受理番号 51-募-001920. Splitting the registrations keeps the regulatory perimeter clean and lets the platform serve agencies that compete with our own. One license, one filing, two companies, one engine.
Why companies choose AgentRPO
Three structural advantages over traditional Japan agencies. (1) Reach: we contact candidates outside the BizReach/LinkedIn pool, an AI-powered search across 4M+ Japan-focused profiles. (2) Speed: sample candidate lists arrive within 48 hours of a JD; first qualified meetings within 1-2 weeks. (3) Visibility: Tier-1 partners get real-time access to ESAI.work, the analytics dashboard showing every candidate contacted, every response, and every market signal, every week.